Booking and use of Conference Rooms

One week’s notice is required for all buffet orders. No outside catering is allowed on the Rolls-Royce leisure site, including buffets, biscuits, cakes and snacks. If food and refreshments have not been ordered, the Pavilion Bar offers an extensive menu of food and drink for purchase.

Room hire includes tea/coffee and water

Bookings must be confirmed within 14 days of enquiry and not less than three working days if booked within 14 days of the meeting.

An authorised signatory is mandatory, to sign for additional items and costs on the day of the meeting.

Completed booking forms should be returned to Sue Evans (sue.evans@rrleisure.co.uk)

We can serve your buffet lunch at a time to suit your agenda, between 11.45am and 1.15pm

No materials may be stuck to the walls whatsoever. Wall-mounted paper rails are provided for this purpose.

If the room is vacated during the day delegates are responsible for the safety and security of their possessions. Doors may be locked on request by leisure administration staff.

In the event of cancelling a confirmed conference for the Pay as you go option the following rates will apply:

• If cancelled within two weeks of the date of the meeting, the full room hire rate will apply. If food has been ordered an additional £2 per head will also be charged.
• If cancelled on the day of the meeting the full room hire rate will apply. If food has been ordered the total cost of catering will apply.
• If cancelled outside of the two week period prior to the meeting, no charge will be made.
• If the room is booked and subsequently cancelled within the two weeks of the meeting, the full room hire rate will apply and an additional £2 per head will be charged if a buffet had been ordered.

In the event of cancelling a confirmed conference for the Delegate rate option the following rates will apply:

• If cancelled within two weeks of the date of the meeting, the full room hire rate will apply and an additional £2 per head will also be charged for the buffet.
• If cancelled on the day of the meeting the full room hire rate will apply. If food has been ordered the total cost of catering will apply.
• If cancelled outside of the two week period prior to the meeting, no charge will be made.
• If the room is booked and subsequently cancelled within the two weeks of the meeting, the full room hire rate will apply and additional £2 per head will be charged for the buffet.

Cancellations or changes should be made directly to RR leisure by email or telephone Sue Evans 01332 (2)49692, sue.evans@rrleisure.co.uk)